Workflow Alchemy

Make Asana work for the way your organisation works. Workflow Alchemy connects people, processes, and technology to help growing organisations bring clarity, accountability, and control to the way work gets done.

As organisations grow, work often becomes fragmented across spreadsheets, disconnected tools, email threads, and teams working in silos. Priorities compete, updates are difficult to track, and leaders struggle to get a reliable view of progress.

With more than five years of experience, Workflow Alchemy helps organisations turn this complexity into connected, scalable ways of working with Asana. We bring workflows, teams, and relevant tools together to create a reliable source of truth for planning, execution, and visibility—so everyone knows what matters, who owns the work, and what needs to happen next.

From implementation to lasting impact

We go beyond configuring Asana. We work with your team to understand how work happens today, identify bottlenecks, and design workflows around your organisation’s needs. From implementation and integrations to training and adoption, we help make better ways of working part of everyday operations.

For managers and executives, this means clearer visibility across projects, programmes, and organisational goals, more accountable teams, and less time spent chasing updates.

As Asana’s AI capabilities evolve, we also help organisations prepare their workflows for effective human–AI collaboration and emerging agentic work management opportunities.

Languages

German (DE), French (FR), Spanish (ES), Arabic (AR), Polish (PL), Portuguese (PT), Italian (IT), Dutch (NL), Turkish (TR), Czech (CZ), Russian (RU), Croatian (HR), Ukrainian (UK).

Need support in another language? Ask us about our global partner network.

Regions

Europe · Americas · Africa · Middle East · APAC

Expertise

• Asana Implementation: Configure and structure Asana around your organisation’s processes, teams, and priorities..

• AI Strategy: Explore agentic work management and prepare workflows for effective collaboration between people and AI.

• Workflow Design: Transform spreadsheet-based and manual processes into structured, scalable Asana workflows..

• Training and Adoption: Support successful adoption through foundational and advanced training, team-wide programmes, and train-the-trainer sessions..

• Integrations: API and MCP | Integrate any technology or your entire tech stack

• Goals and OKRs: Manage Goals and OKRs across your organisation

• PMO Setup: Set up Programme/Project Management Office for your entire organisation

• Migrations: Plan and support workspace and workflow migrations from platforms such as monday.com, Wrike, Microsoft Planner, and Trello into Asana.

"We are just in the beginning phases of working with Workflow Alchemy to optimize our Asana user experience company wide and just in the short time we have been working together, we have found them to be a valuable asset to our team! We have quickly identified smarter ways of working before we even started scoping out our full Optimization plan. If you feel like Asana is "working" but questioning if there is a better way- reach out to the Workflow Alchemy team- you will not be disappointed!"

Sarah Dill

Director of Program Management at Kettle Cuisine

Use Cases

Project management

We have helped clients set up Asana as a central project-management system for planning, assigning, and tracking work from start to completion. This includes building project templates, defining task owners and deadlines, creating clear project phases, and configuring List, Board, Timeline, and Calendar views so teams can manage work in the format that suits them best.

Team collaboration

We have supported clients in moving work conversations, updates, files, and decisions out of disconnected emails and chats into a shared Asana workspace. By creating clear task ownership, update processes, and collaboration guidelines, we help teams understand what needs to be done, who is responsible, and when work is expected.

Workflow management

We have designed repeatable Asana workflows for client onboarding, internal requests, content production, event coordination, approvals, and employee onboarding. Our work includes configuring forms, rules, custom fields, task dependencies, and templates that help clients standardise recurring processes, reduce manual follow-up, and improve consistency across teams.

Goal and project tracking

We have helped organisations connect their strategic goals to the projects and activities required to achieve them. This includes setting up portfolios, reporting dashboards, milestone tracking, and regular status-update processes so leadership teams can monitor progress, identify risks early, and make more informed decisions.

Workload and resource management

We have helped clients gain clearer visibility into team capacity, competing priorities, deadlines, and project commitments. By structuring projects properly and using workload views, priorities, and reporting, we enable managers to identify overloaded team members, distribute work more fairly, and plan resources with greater confidence.

Asana AI enablement

We have helped clients understand and apply Asana’s AI capabilities to improve how they manage projects and make decisions. This includes configuring and demonstrating features such as Smart Summaries, Smart Status, and Smart Fields. For example, we have shown teams how to use AI to quickly summarise project activity, identify action items, draft status updates, highlight risks or roadblocks, and organise projects with relevant custom fields. Asana Smart Status can help identify blind spots, open questions, and blockers, while Smart Summaries provide concise updates on tasks, projects, portfolios, and inbox activity